With my guide to planning a trip to Italy, I’ve broken down the process step by step so you can curate an authentic Italian adventure without feeling overwhelmed.
Travel experiences in Italy have changed dramatically over the last 10 years.
It used to be relatively easy to hop on a plane to Italy and have an authentic experience, but if I’m being completely honest, it’s not that way anymore.
The amount of tourists coming to Italy has skyrocketed, especially since the pandemic. People who put off their travel plans are now heading to Italy in droves with no end in site.
And online influencers who post romantic photos of themselves in iconic locations like the Amalfi Coast and Italy’s major cities have made matters even worse.
So many unsuspecting travelers have planned their own Italy trips, mirroring itineraries they see on social media, only to be disappointed and overwhelmed when they arrive.
Finding it nearly impossible to navigate the same beautiful locations while being surrounded by a sea of other tourists, many travelers are left feeling frustrated and often disappointed.
You might be wondering, “Okay, Amy. If crowds of tourists in Italy are so bad right now, why have a website that helps even more people go there?”
My goal is to help people have an authentic Italy travel experience, one that’s inspired by their personal interests, not just a generic guidebook.
Planning a trip this way will most certainly take you off the beaten path, giving you the best chance of having an authentic experience and supporting off-the-beaten-path Italy, eager to share its treasures with you.
Let’s dive into how to plan a relaxed and authentic Italy trip.
Hey there! Just a heads up: Some of the links in this post are affiliate links. If you click on them and make a purchase, I might earn a small commission at no extra cost to you. It’s one of the ways I keep this blog running and full of helpful content for you. Thanks for supporting!
How Far In Advance Should You Book Your Trip To Italy?
Start planning your Italian adventure early, ideally 9-12 months in advance. This gives you plenty of time to explore your options, lock in the best deals, and secure those perfect flights and accommodations.
The most sought-after spots tend to book up fast, so getting a head start will set you up for a smoother, more enjoyable trip.
Be Aware of the 2025 Jubilee in Rome
If you’re planning to visit Italy in 2025, especially Rome, it’s important to keep in mind that the city will be hosting the Jubilee Year. This major event in the Catholic Church happens once every 25 years, and it’s expected to bring millions of pilgrims to the city throughout the year, especially around religious holidays. While the Jubilee is a remarkable event for those seeking a spiritual experience, it can also significantly impact travel logistics.
What does this mean for your trip?
Rome, in particular, will be extremely busy, with larger-than-usual crowds at popular attractions like the Vatican, the Colosseum, and the Roman Forum. Hotels, restaurants, and transportation will be in high demand, so if your itinerary includes Rome, be prepared for potential delays, higher prices, and fully booked accommodations—especially during key religious dates.
If you’re looking to experience Rome without the added crowds, you may want to plan your visit before or after the Jubilee rush, or you could focus on other regions of Italy during your trip and leave Rome for a future visit when things are calmer.
Step One: Create Your Budget
Not setting a budget before you start your planning can lead to that all-too-familiar stress when the credit card bills start rolling in—both during your trip and after you get home.
Let your budget be your guide, like a wise friend, helping you make thoughtful choices at every stage of planning.
Here’s a rough estimate for a week in Italy for two people:
NOTE: These estimates are for two people weekly and may change based on choices like location, time of year, preferences, and activities. Flight costs are not included; research flight prices from your location for accurate budgeting.
- Budget Trip: For a budget-style trip for two, plan to spend $1000 to $2000 weekly. This covers stays, meals, transport, and some attractions. Opt for simple lodgings, pizzerias, street foods, simple trattorias, and public transport.
- Mid-Range Trip: A mid-range trip for two costs $2000 to $3500 weekly. This includes cozy stays, moderate dining, group tours, and varied transport for a comfortable experience.
- Luxury Trip: A luxury trip for two can exceed $4000 weekly. Enjoy high-end stays, fine dining, private transport, and exclusive activities.
Step Two: Choose Your Travel Dates
If your schedule is flexible, the ideal time to visit Italy is during the shoulder seasons—April/May or September/October. These months are easier on the budget and also offer milder weather and fewer tourists compared to the busy summer season (which is often extremely hot and humid).
In April and May, you’ll find Italy in full bloom, while September and October bring harvest festivals, wine-making, and seasonal events.
If summer is your only option, early planning becomes essential to get first pick of accommodations and experiences. It’s the busiest, hottest, and most expensive time of year to visit Italy.
Further Reading:
When Is The Best Time To Go To Italy?
Dreaming Of A Blissful Summer in Italy? Tips To Know Before You Go
Align Your Travel Dates With Your Interests
If you love outdoor activities like hiking or visiting vineyards, plan your trip around the best times for those experiences. For example, if you’re a wine lover you may want to visit during the harvest season in September or October, while nature lovers would the lush landscapes in the spring. Really dig into what’s on your Italy travel bucket list so you can plan your travel dates around those experiences.
How Many Days Are Enough For Italy?
Well, it really depends on what you want out of the trip and how much time you can dedicate to enjoy it.
Planning a trip to Italy for 7 Days:
With limited time, focus on thoroughly exploring one region instead of rushing through the entire country. Pick a region that intrigues you and spend time enjoying all it has to offer.
Planning a Trip To Italy for 2 Weeks:
Combine two to three regions for a more comprehensive experience. Spend several days in each region to immerse yourself in the local culture, history, and cuisine.
An Extended Trip to Italy (3+ Weeks):
With more time on your hands, you can explore three to four regions, settle in, and experience the beauty of Italy at a slower pace.
Step Three: Design An Authentic Itinerary
Here’s something important to consider right off the bat: What excites you most about Italy?
Are you a history buff, an art lover, a foodie, or someone who craves time by the sea?
Identifying what you’re most passionate about will shape your entire trip—and it’s the key to creating an itinerary that feels personal and memorable.
Too often, guidebooks and social pressure push travelers toward the same popular sights and activities, but this is your trip, and it should reflect what you truly want.
Maybe exploring the small cobblestone streets of a medieval town feels more exciting to you than spending hours in museums.
Or perhaps you’d rather spend your time experiencing the heart of Italy’s incredible food—walking through vineyards, tasting fresh pasta made by hand, and enjoying olive oil, meats and cheeses straight from the source—than racing to check off a list of famous landmarks.
When creating your itinerary, think beyond the typical tourist destinations. Sure, Rome, Florence, and Venice are breathtaking, but if you’re after a truly authentic experience, there are so many other regions that offer just as much beauty and charm—without the crowds.
Here are some alternative destinations to consider:
Umbria Instead of Tuscany:
While Tuscany often steals the spotlight with its rolling hills and famous wine regions, Umbria—Tuscany’s quieter, less-visited neighbor—offers a similar landscape with fewer tourists. Known as “Italy’s green heart,” Umbria is full of stunning medieval towns like Assisi and Orvieto, rich food traditions, and breathtaking landscapes. It’s a fantastic destination for travelers looking to experience the Italian countryside without the tourist crowds.
Further Reading: 7 Reasons Why You Should Visit Umbria Over Tuscany
Puglia Instead of the Amalfi Coast
If you love the idea of beautiful coastlines, but want something less crowded than the Amalfi Coast, head to Puglia, the region in the “heel” of the boot of Italy. Known for its whitewashed hill towns, stunning beaches, and unique architecture like the trulli in Alberobello, Puglia offers a more relaxed coastal vibe. It’s also a foodie paradise with incredible olive oil, fresh seafood, and local wines.
Le Marche Instead of Tuscany
Tuscany gets a lot of attention, but neighboring Le Marche offers similarly stunning landscapes and medieval towns with far fewer tourists. Explore hilltop villages like Urbino or the dramatic Sibillini Mountains for an authentic Italian countryside experience.
Friuli Venezia Giulia Instead of Piedmont
If you’re a wine lover, skip the crowds of Piedmont and head to Friuli Venezia Giulia, a hidden gem known for its crisp white wines and rolling hills. Bordering Slovenia, this region also boasts a unique blend of Italian and Central European culture, along with lesser-known but breathtaking towns like Trieste.
Basilicata Instead of Tuscany or Sicily
For a more rugged and off-the-beaten-path destination, Basilicata offers stunning landscapes like the ancient cave dwellings of Matera (a UNESCO World Heritage Site), dramatic cliffs, and untouched beaches along the Tyrrhenian Sea. It’s perfect for those looking to explore somewhere truly undiscovered.
Further Reading: Matera: Italy’s Ancient City With Luxury Cave Hotels
Embrace Slow Travel
When planning your trip to Italy, it’s easy to feel the pressure to see as much as possible. But here’s the thing: some of the most rewarding travel experiences come when you slow down and immerse yourself in fewer places rather than rushing from one city to the next.
Instead of checking off every “must-see” spot, consider staying in one place for several days to really connect with the culture, the locals, and the rhythms of everyday life. This approach, known as slow travel, lets you savor the experience, explore at a relaxed pace, and truly enjoy Italy’s hidden gems.
Further Reading: Slow Travel: Italy Off The Beaten Path
Finalizing Your Itinerary
Choose A Home Base: Instead of bouncing from city to city, depending on the length of your trip, choose one or more central home bases that align with your interests and allow you to explore nearby areas without the stress of constantly moving. And think about the atmosphere you desire. Cities offer constant energy, while smaller towns provide a relaxed pace.
Map Out Your Priorities: Use online tools like Google Maps or Rome2Rio to calculate distances and travel times between locations.
Build Your Itinerary: Allocate realistic amounts of time for each location. Factor in travel days, check-in/check-out times, and time for relaxation – you don’t want to be constantly on the move.
Plan Your First Day In Italy carefully: If possible, schedule an easy, low-stress activity for arrival day. Adjusting to a new time zone can be challenging, so give yourself some time to acclimate.
Build In Time For The Unexpected: Remember, travel can be unpredictable. Build in some buffer days in your itinerary to accommodate potential delays, flight cancellations, or spontaneous discoveries.
Leave Room to Breathe: Don’t cram too much into your schedule. Allow time to put away your Google Maps and spend time getting lost walking the cobblestone streets, indulging in leisurely lunches, and savoring the Italian way of life.
Remember, the best trips come from following what excites you, not what you think you should do. When your itinerary reflects your passions, you’ll create memories that feel personal, meaningful, and uniquely yours. So, what’s at the top of your list?
Step Four: Book Your Flights
Booking flights to Italy can feel like a big task, but getting ahead of it 6-9 months in advance gives you the best chance to snag the perfect flights and prices. Here’s how to do it, step by step:
Major Airports in Italy
Choose an airport that’s close to your itinerary starting point. The major airports in Italy include:
- Rome Fiumicino (FCO): The main airport in the capital, great for central and southern Italy.
- Milan Malpensa (MXP): Ideal if you’re heading to northern Italy or planning trips to the Alps, Lake Como, or Venice.
- Florence (FLR): Smaller, but convenient if Tuscany is your main focus.
- Venice Marco Polo (VCE): Perfect for exploring Venice and the northeastern regions.
- Naples (NAP): Great for the Amalfi Coast, Pompeii, and southern Italy.
How to Find the Best Flights
I like to start my flight search using Google Flights. It’s a simple tool that shows all your options and lets you track price changes for specific routes. Google Flights also gives you insights on whether the current prices are below, at, or above average, which is really helpful for knowing when to book.
Set Up Price Alerts: Use tools like Google Flights price notification to get notified when prices are dropping OR if they are starting to get more expensive. I’ve snagged dozens of great flights thanks to these notifications.
Always Book Directly With The Airline
While I use Google Flights to do my research, I always book directly with the airline. I learned this lesson the hard way.
If your flight is delayed or canceled and you booked through a third-party site, the airline won’t be able to help you at the airport or over the phone. You’ll have to deal with the third-party site, which can be a huge hassle.
Step Five: Choose Your Accommodations
Let’s talk about finding the perfect place to stay—it’s a big part of planning a trip to Italy that feels personal and authentic. It’s important to pick accommodations that match your travel style and the experiences your looking for, not just to provide a place to sleep.
Think about what’s important to you. What’s your budget? Do you prefer the energy of a city center or the calm of the countryside? How independent or pampered do you want to feel? These factors will guide you toward the right choice.
These are some of my favorite places to stay in Italy because they’re unique and give you the best opportunity to enjoy an authentic experience.
Agriturismos: An Authentic Taste of Rural Italy
If you’re craving a slower pace and a deeper connection, staying at an agriturismo is one of the most authentic experiences you can have in Italy. These are working farms that offer accommodations ranging from rustic to luxurious, that will give you the chance to experience Italy’s rural life while offering modern comforts.
Why Choose an Agriturismo?
Immersion in Local Life: By staying on a working farm, you’ll experience Italian life in a way that most tourists never do. You’ll get to meet the family who runs the farm, often forming a personal connection that makes your stay even more meaningful.
Unique Accommodations: Agriturismos vary widely in style, from charming rustic cottages to elegant country estates. Whether you’re looking for a cozy, homey vibe or something more luxurious, there’s an agriturismo to match your style.
Perfect for Nature Lovers: If you enjoy hiking, cycling, or just being outdoors, many agriturismos are located near natural parks, hiking trails, and scenic routes. Some even offer guided tours or equipment rentals for outdoor adventures.
Further Reading: What Is An Agriturismo In Italy? (And Why You Should Stay at One)
Boutique Hotels: An Alternative to Generic Chain Hotels
If you’re looking for something more personal and charming than a big chain hotel, a boutique hotel might be the perfect option. These smaller, independently owned hotels offer a unique blend of style, character, and personalized service that you won’t get from larger, more commercial hotels.
Why Choose a Boutique Hotel?
Authentic Atmosphere: Boutique hotels often reflect the local culture and architecture of the region, making you feel more connected to the place you’re visiting.
Personalized Service: With fewer rooms and guests, boutique hotels can offer more individualized attention, making your stay feel special and tailored to your needs.
Unique Design: These hotels are usually beautifully designed with attention to detail, often featuring local art and furnishings that give each room a distinct personality.
My favorite company for booking Agriturismos and Boutique Hotels:
Booking.com is a great resource for finding boutique hotels and agriturismos (farm stays). Just use the filters to search specifically for these smaller, more intimate accommodations.
Vacation Rentals: A Home Away From Home
For a more independent and home-like environment, vacation rentals are fantastic—especially if you’re traveling with family or a group.
There’s a wide range of options, from budget to luxury. Choose from private rooms to entire apartments, houses, and villas.
Renting a vacation home allows you to have your own space, and gives you the option to do laundry (which means you can pack lighter!), cook your own meals, and live like a local.
Benefits of Vacation Rentals:
- Space and Privacy: Enjoy entire apartments, houses, or villas to yourselves.
- Cost-Effective: Often more economical per person than multiple hotel rooms.
- Live Like a Local: Shop at local markets and cook your own meals in a fully equipped kitchen.
- Amenities: Many come with laundry facilities (pack lighter!), private pools, or outdoor spaces.
My favorite companies for booking vacation homes are:
Plumb Guide: The world’s leading curated home collection. They have redefined the vacation rental landscape by meticulously curating extraordinary homes worldwide on an unprecedented scale.
Oliver’s Travels: With over a decade of experience in the travel industry, Oliver’s Travels specializes in villas and chateaux in France, UK, Italy, Spain, Portugal, and Greece, and maintains an extensive portfolio of handpicked properties throughout Europe.
VRBO: Vrbo offers vacation rentals ranging from simple apartments to luxury and unique options (even castles). Vrbo is the world’s leading marketplace for vacation rentals, with over 2 million paid listings of vacation rental homes in 190 countries.
Important Tips for Booking Any Accommodation
Filter Your Search: Look for must-have amenities like Wi-Fi, air conditioning, elevators (important in historic buildings without them), accessibility features, family-friendly necessities, washing machines, or pools.
Read the Full Property Description: Don’t skip the details. Make sure the place meets all your needs.
Always Read the Reviews And Sort by Most Recent: Management can change, and recent reviews give you the best picture of what to expect now. Look for Consistent Comments. If multiple guests mention the same issue, it’s worth paying attention to.
Check the Location: Ensure it’s easy to reach, especially if you’re relying on public transportation. Consider what’s nearby—restaurants, attractions, noise levels.
Book Early: The best accommodations get booked up fast, especially during peak seasons. When possible, choose options with free cancellation in case your plans change.
Communicate with the Host or Property Manager: Don’t hesitate to reach out if you have specific needs or concerns. Their reply time can give you insight into the level of service you can expect.
Step Six: Booking Tours and Choosing Activities
This part of your trip is all about tailoring experiences to your interests and making memories that will stay with you long after your return. Here’s how to ensure your activities are as authentic and enriching as the rest of your journey.
Prioritize What Excites You
Start by thinking about what truly excites you. Whether it’s food and wine, history, art, or outdoor adventures, let your interests guide your choices. You don’t need to check off every famous landmark—focus on the experiences that light you up.
Tip: Look for themed or specialized tours, like truffle hunting in Piedmont, a cooking class in Tuscany, or a private art walk in Florence. These personalized experiences will give you a deeper connection to the places you’re visiting.
Book Small Group or Private Tours
Larger group tours can sometimes feel rushed and impersonal. Opt for small group or private tours where you can interact more with the guide, ask questions, and enjoy a more intimate experience. Many local guides offer custom tours based on your interests, and the added flexibility can make all the difference in the quality of your experience.
Tip: Ask your accommodations for recommendations. Whether you’re staying at a boutique hotel, agriturismo, or vacation rental, your hosts often have personal connections with local guides or small tour operators. They can recommend trusted individuals or companies and even help you book directly.
Skip the Crowded Attractions During Peak Hours
For popular tourist spots like the Colosseum, Vatican, or Uffizi Gallery, try visiting early in the morning or later in the afternoon when the crowds have thinned. Alternatively, book skip-the-line or after-hours tours to make the experience more relaxed.
Tip: Many famous sites now offer after-hours tours or special evening access. This can be a magical way to experience a well-known attraction without the daytime crowds.
Take a Hands-On Workshop
From pottery-making in Umbria, Venetian mask-making in Venice, leather crafting in Florence, or pasta-making in Bologna, hands-on workshops offer a unique way to connect with Italy’s culture and history. You’ll not only take home a special souvenir but also gain insight into the craft and traditions of the region.
Book Well in Advance
If there’s a particular tour or activity you’re excited about, make sure to book it in advance. The best experiences, especially small group or private tours, tend to fill up fast, particularly during peak travel seasons.
For tours and activities, it’s important to use trusted booking platforms that have good reviews and provide direct communication with the guide or host.
My favorite tour booking platforms are:
GetYourGuide: A booking platform with everything from skip-the-line tickets to the world’s most iconic attractions, walking tours by top local experts, immersive food and beverage tours, cooking and craft classes, bucket list experiences, and niche offerings you won’t find anywhere else.
Viator: Offers an incredible selection of experiences, but most bookings can be canceled for a full refund up to 24 hours before the scheduled date.
EatWith: Connect with friendly hosts for a unique, immersive experiences from the comfort of their own home.
Windering: Experience the best and most intimate wine tasting and vineyard tours throughout Italy.
Tip: Filter your search on these booking platforms to only include tours with the highest ratings and reviews. Always read the reviews and check the ratings of a tour before you finalize your booking.
If Doing Self-Guided Tours Be Mindful of Scams
If touring on your own, visit the official websites of the attractions to purchase tickets.
Stick to reputable sources and avoid deals that seem too good to be true. It’s always better to pay a bit more for peace of mind and a quality experience.
ROME OFFICIAL SITES >>> Colosseum, Vatican Museums, Pantheon, Roman Forum, The Palatine Hill, Capitoline Museums
FLORENCE OFFICIAL SITES >>> Uffizi Gallery, Accademia Gallery, Duomo
VENICE OFFICAL SITES >>> Saint Mark’s Basilica & Museum of Venice, Peggy Guggenheim Museum, Doges Palace
MILAN OFFICIAL SITES >>> Duomo, Last Supper Tickets,
If you want to avoid long queues, look for skip-the-line tickets which allow you to bypass the regular lines and save time. Many popular attractions offer these types of tickets, and they’re worth the extra cost, especially during peak travel seasons.
Check For Festivals And Special Events
Research any local festivals, food sagras, or special events happening during your potential travel dates. These can offer a more authentic experience and give you a unique glimpse into Italian culture.
Seek Out Family-Owned Restaurants and Artisanal Shops
When planning your authentic trip to Italy, one of the best ways to connect with the local culture is by supporting family-owned restaurants and artisanal shops. These businesses are the heart and soul of many Italian towns, offering you a chance to experience traditional recipes and handmade products that have been passed down through generations.
As mass tourism has increased, many of these authentic places have been pushed out by larger chains and high-rent stores willing to pay more for prime locations. This shift can make it harder to find those charming, family-run trattorias or unique artisan boutiques, but it’s absolutely worth the effort to seek them out. Not only will you enjoy a more genuine experience, but you’ll also be helping to preserve Italy’s cultural heritage.
How to Find Family-Owned and Artisanal Gems:
Ask Locals for Recommendations: The best family-owned spots are often not advertised or listed in guidebooks. Ask your accommodation hosts, a local shopkeeper, or someone you meet during your travels for their favorite hidden spots.
Venture Away From Tourist Hotspots: The more touristic areas tend to have higher rents, which often drive out smaller, family-owned businesses. If you wander just a little farther from the main attractions, you’ll likely discover hidden gems where locals go to eat and shop.
Look for Artisanal Shops: Instead of buying mass-produced souvenirs, visit local artisan shops where you can find handmade ceramics, textiles, or specialty foods like olive oil or wine made right in the region. Many of these shops are run by families who have honored their craft for generations.
By seeking out these family-owned businesses, you’ll not only get to enjoy Italy’s authentic flavors and craftsmanship, but you’ll also be helping to preserve the very character of the places you visit.
Step Seven: Get Your Passport, Visa, and ETIAS in Order
There are important parts of your travel planning. Here’s what you and I need to check off the list before you go.
Check Your Passport Expiry Date
Make sure your passport is valid for at least 6 months beyond your travel dates. This is a requirement for most countries, including Italy, and you won’t be allowed to enter if your passport is close to expiring. If your passport is due to expire within the next year, now is the time to renew it. Processing times can vary, so plan ahead to avoid any last-minute stress.
Apply For The ETIAS
Beginning in 2025, tourists from eligible countries, including the United States and Canada must apply for the ETIAS (European Travel Information and Authorization System) before traveling to Italy. This is not a visa, but a travel authorization that you’ll need to apply for online before your trip. Once approved, it will be valid for multiple entries over 3 years. It’s a quick and straightforward process, but you’ll want to complete it well in advance of your trip to avoid any delays.
Do You Need a Visa?
If you’re staying in Italy (or any Schengen Area country) for less than 90 days within a 180-day period, you won’t need a visa.
Make Copies of Your Passport and Important Documents
It’s always a good idea to have backups of your important documents. I always take a photocopy of my passport, ETIAS approval, and any other important documents I’m traveling with. I store them separately from the originals and also save digital copies on my phone or in cloud storage, like Google Drive, for easy access if needed.
Not from the U.S.? You can visit the website of the Italian Ministry of Affairs to determine if you qualify for the ETIAS or need to apply for a different visa before entering Italy.
Step Eight: Decide on Transportation—Rental Cars, Trains, or Private Transfers?
Whether you’re looking to rent a car, hop on a train, or book a private transfer, the right option depends on where you’re going, how comfortable you feel driving, and how much flexibility you want. I recommend coordinating your ground transportation 2 to 4 months in advance.
Let’s break it down together so you can feel confident about your choices.
Rental Cars: Ideal for Exploring the Countryside
When to Choose a Rental Car:
- If you’re planning to visit the countryside or smaller towns not well-connected by trains or buses.
- You want the flexibility to create your own schedule and stop wherever you like.
Things to Keep in Mind:
- ZTL Zones: Many cities and towns have restricted driving areas (ZTL zones) that you’ll want to avoid to prevent fines. Be sure to park outside these zones and walk into the city center.
- Parking: Parking can be tricky in cities and popular tourist areas, so be prepared for this when visiting urban locations.
Action Step:
- If you’re planning on renting a car, book it in advance and choose an automatic transmission if you’re not used to driving manual.
- If your itinerary requires a rental car, be sure the reservation is made and the credit card being used is in the name of the person who will be driving the car.
- If you’re renting a car don’t forget to add toll costs and fuel expenses to your budget.
- Be sure to get an International Driving Permit before you leave home (more on this later).
My favorite company for booking rental cars is:
Auto Europe: Auto Europe partners with trusted rental companies and negotiates rates, allowing you to compare options and often find better deals than booking directly with a rental agency. They offer rentals for luxury cars, vans, and even one-way rentals where you drop the car off in a different location.
Trains: Best for City-to-City Travel
When to Choose Trains:
- If your itinerary includes major cities or well-connected towns.
- You prefer a stress-free, scenic journey and want to avoid driving.
Things to Keep in Mind:
- Train Stations: Make sure your accommodations are close to the train stations or have a convenient way to get there.
- Booking Tickets: You can book tickets online in advance to get the best prices.
Further Reading: How to Travel by Train in Italy: Expert Tips for a Smooth Journey
I book my train tickets with:
Omio: Their user-friendly website allows you to book tickets, check schedules, and choose your seats.
Private Transfers: Stress-Free and Convenient
When to Choose Private Transfers:
- If you’re traveling as a family or group and want door-to-door service.
- You prefer a more relaxed, hands-off approach and want to avoid public transportation or driving.
Things to Keep in Mind:
- Cost: Private transfers can be more expensive than other options, but for some, the convenience and ease make it worthwhile.
- Booking: Be sure to book your transfers in advance, especially if you’re traveling during peak season.
How To Find Private Transfers: I always reach out directly to the contacts at each of my booked accommodations. They can recommend reliable private car booking services.
Public Transportation Options:
Italy has an extensive public transportation network, including subways and buses, in major cities.
Rome: The metro system in Rome consists of three lines (A, B, and C) that cover most of the city. Buses and trams are also widely available and can take you to areas not covered by the metro.
Milan: The metro system in Milan consists of four lines (M1, M2, M3, and M5) that serve the city and its suburbs. In addition, there are numerous buses and trams that provide alternative transportation options.
Florence: Florence has a small but efficient tram system that covers the city center and surrounding areas. The city also has an extensive bus network, making it easy to get around.
Naples: Naples has an underground metro system with two lines (Line 1 and Line 6). Buses and trams are also available, offering convenient transportation throughout the city. There are over 500 outlets in Naples listed as places where you can buy tickets, typically bars and tobacconists. You can also buy at Metro, funicular, and train stations where there are ticket machines. There are different kinds of tickets and passes covering the city of Naples: hourly, daily, monthly, or annual passes.
Venice: In Venice, there are no cars or buses. Instead, you can explore the city on foot or use water buses, known as vaporettos, to navigate its canals.
These are just a few examples, and other major cities in Italy also have their own public transportation systems. It’s worth noting that each city may have its own ticketing system, so it’s advisable to check the local transport authority’s website for the most up-to-date information.
Step Nine: Prepare For Departure
Now that we’ve got the fun part sorted—itinerary planning, tours, activities, and where you’re staying—it’s time to make sure everything is in place for a smooth trip. These simple steps will help you feel ready to go, and you’ll avoid any last-minute stress.
Packing (2-4 weeks ahead)
Start thinking about what you’ll pack a few weeks before your trip. That way, you have time to get what you need and avoid any “I wish I had thought of that” moments.
Here’s what to consider:
Pack Light: Trust me, you don’t want to be lugging heavy suitcases over cobblestone streets or through train stations. Stick to essentials and versatile pieces you can mix and match. And if you’re staying in a vacation rental, you’ll likely have laundry facilities, so you can pack less.
Layers Are Key: Italy’s weather can be unpredictable, especially if you’re traveling between regions. Bring light sweaters, a waterproof jacket, and shoes that are comfortable for walking.
Don’t Forget the Essentials: Make sure you’ve got travel adapters (Italy uses Type C and F plugs), a portable charger for your phone, and any toiletries or medications you’ll need.
Prepare Your Phone (2 weeks ahead)
You’ll want to have your phone ready for international travel, especially for navigation. Call your phone provider to see if they offer an international plan, or consider buying a digital SIM card. If you’re a heavy data user, a digital SIM, local SIM or portable Wi-Fi device might save you money.
Money and Finances (2 weeks ahead)
Call your bank and credit card companies to let them know you’re traveling abroad. This will prevent any holds on your accounts while you’re using your cards in Italy.
Euro:
Order Euro to take with you at your bank or local AAA office. Take as little cash as possible. Start off with €200 or whatever amount makes you feel the most comfortable. You can use your credit card pretty much everywhere in Italy. There really isn’t a reason to bring a lot of cash that could get lost or stolen.
Take a debit card with you and get more cash at ATMs which are easily accessible throughout Italy. Be sure to use ATM’s at banks rather than the ones you’ll find at the airport or at money exchange stores.
Don’t use money exchange stores unless it’s an emergency. They are very expensive and you’ll pay a much higher rate than at a bank ATM.
Credit Cards:
I always recommend taking two credit cards. I keep one with me and the other I leave behind in my accommodation in a secure location. It’s good to have a backup if your card is lost or stolen.
Notify your bank of your travel plans to avoid any surprises with card freezes due to international activity. Inquire about foreign transaction fees – you might want to obtain a credit card with no fees for the duration of your trip.
Also, take pictures of the front and back of your credit cards so that you have copies in case they are stolen or you lose them.
Check the Weather and Strikes (1 week ahead)
In the final week before you leave, take a moment to check the forecast and any news about potential transportation strikes.
What to keep an eye on:
- Weather Forecast: Italy’s weather can vary from north to south, so check the forecast for each destination on your itinerary. This will help you finalize your packing.
- Watch for Strikes: Italy is notorious for regular labor strikes. Do a quick Google search for “transportation strikes Italy [your month and year of travel]”. It’s good to be aware ahead of time of a strike that could affect your travel plans and troubleshoot as needed
Get Travel Insurance
Travel insurance is something I always recommend. It can cover medical emergencies, trip cancellations, and lost luggage, giving you peace of mind throughout your trip.
What to Look for:
- Medical Coverage: Make sure your travel insurance covers emergency medical care and evacuation, just in case.
- Trip Cancellation/Interruption: This coverage will reimburse you if your trip is unexpectedly cut short or canceled for a covered reason, such as illness or severe weather.
- Lost Luggage: If your bags get lost or delayed, travel insurance can help cover the cost of replacing essential items.
Make Copies Of Documents
Before you leave, make photocopies of your passport, travel visa (if applicable), travel insurance, credit cards and any important reservations. Keep one copy with you (in a separate place from the originals) and leave another copy with a trusted person at home.
Get An International Drivers Permit
If you’ll be renting a car you’ll need to bring your driver’s license with you, but you’ll also need to have an international drivers permit (IDP) which can be obtained at your local AAA office for around $20.
In my experience, when picking up the rental car in Italy the sales clerk only asks to see the IDP half the time. So don’t be surprised if they don’t ask to see it. But if they require an IDP and you don’t have it you won’t be able to rent the car so it’s important you have it either way.
Also, remember to keep the IDP with you at all times while you’re driving just in case you get pulled over for a traffic violation.
Step Ten: Become Familiar with Italian Cultural Etiquette and Customs
Understanding Italy’s cultural etiquette and customs will help you feel more comfortable and confident during your trip. Plus, it’s a great way to show respect for the local traditions and make your experience even more enjoyable. Here are a few things to keep in mind, but don’t worry—I’ve got detailed posts that go deeper into the specifics.
Tipping in Italy
Unlike in other countries, tipping isn’t as common in Italy, but there are still times when it’s appreciated. Knowing when and how much to tip can save you from any awkward moments.
Want to know more about tipping? Read my full guide on tipping in Italy here.
What Is the Coperto?
When dining out in Italy, you’ll often notice a charge called the “coperto” on your bill. This is a per-person fee that covers bread, table service, and the use of the restaurant’s space. It’s not a tip, but it’s important to know about it so you’re not caught off guard.
Curious about the coperto? Find out everything you need to know about the coperto here.
Important Cultural Tips
Italy has its own unique customs that are helpful to understand before you arrive. From greetings and dress codes to dining etiquette and how to navigate public spaces, knowing these cultural norms can really enhance your trip.
Want to dive deeper into Italian customs? Check out my post about 39 Things To Know Before Going To Italy (So You’ll Feel Like a Local).
Learn Some Italian
Want to enhance your Italy trip? Learn some Italian before you go! Even learning a few phrases can go a long way in making connections with locals.
Here are a few online video resources >>>
- Italian Phrases To TRAVEL (TOP 25 Phrases You Need in Italian)
- Top 10 Italian Phrases for Travel you NEED to know
- EASY PHRASES FOR VACATION IN ITALY: How to Be Polite & Show Good Manners in Italian
Day of Departure
Final Preparations:
- Charge all of your electronic devices.
- Download your airline’s app to your phone for flight updates and electronic boarding passes.
- Go online to check in for your flight (24 hours before departure time).
- Print copies of boarding passes to have as a backup in case your phone battery dies and you can’t access digital boarding passes.
- Arrive at the airport 2 1/2 to 3 hours before your flight departure time.
Conclusion
I hope this Italy travel planner has given you some helpful insight to planning an authentic trip! The key is to balance preparation with a spirit of adventure, so you can enjoy the best of both worlds. And remember, while this guide provides a solid framework, some of the most memorable experiences come from the unplanned discoveries you make along your travel path!
Discover My List Of Trusted Travel Planning Resources.
